We’re seeking an experienced Team Coordinator to support a busy, high‑performing team in our vibrant London office. This role suits someone highly organised, proactive and comfortable juggling multiple priorities.
Key Responsibilities
- Support Partners and the wider team with admin, correspondence, reports and minutes.
- Manage diaries, internal/external meetings, complex travel and visa arrangements.
- Oversee onboarding tasks including mandatory training, inductions and relevant trackers.
- Prepare documents including presentations, fee proposals, CVs, case studies and bids under £100k.
- Handle questionnaires, supplier forms and competency agreements.
- Manage document control, COR forms, opportunities, contracts and ongoing updates.
- Maintain internal/external Teams sites and provide best‑practice guidance.
- Liaise with Finance on invoices, enquiries, and debt chasing.
- Ensure timely completion of service reviews, training, timesheets and financial tasks.
- Support internal audits and monitor completion of actions.
- Act as first point of contact for system queries and provide process guidance.
- Provide support and holiday cover for other London administrators.
Candidate Profile
- Proven experience in a similar administrative or coordination role.
- High IT proficiency across PowerPoint, Excel, Outlook and Word.
- Proactive, logical thinker who remains professional and calm under pressure.
- Strong discretion and confidentiality.
- Minimum GCSEs and A‑Levels.
Benefits
- Hybrid working and enhanced family‑friendly policies.
- Competitive salary and generous holiday allowance (with option to buy 5 extra days).
- Wellness perks including gym discounts and cycle‑to‑work scheme.
- Private healthcare, dental and eyecare support.
- Extensive learning and development opportunities, including APC and mentoring.
- Additional perks such as season ticket loans and professional memberships.
- Opportunities to work on diverse projects and take part in social and charity events.
Location: The Shard, London • Hours: 9am–5:30pm
Hybrid: 3 days office / 2 days home
If you haven’t heard from us within 7 days, please assume your application was unsuccessful on this occasion. We will retain your details for future suitable opportunities.
