Based in prestigious offices in the Shard London, this Sunday Time top 100 employer is looking for an experienced EA for a 6-week booking. This is a hybrid role so 2/3 days in the office and 2/3 days at home, but some flexibility will be required.
You will be Executive Assistant to the Director of Strategic Growth and so it’s important that you have previous Prior PA / EA experience supporting Board Directors or C-Suite Executives.
Role Responsibilities
- Efficiently organise and prioritise tasks for the Director and Partners, serving as gatekeeper
- Handle all communication: manage inbox, respond or redirect emails, flag urgent items, and provide regular updates
- Coordinate daily management of detailed schedules, handle calendar conflicts in advance, and arrange travel and meetings as needed
- Ensure necessary preparations for meetings, such as printing relevant documents, conducting research, and assembling travel packs and reports
- Coordinate video and phone conferences for senior executives in multiple time zones
- Prepare and organise meeting documents, ensuring they follow brand guidelines
- Compile global reports and monitor follow-up actions to ensure all tasks are completed promptly
- Maintain records and file important documents as required
- Attend meetings, record minutes, follow up on actions
- Handle travel and accommodation requirements, prepare itineraries, and arrange visas
- General admin: expenses, memberships, timesheets, room/desk bookings, proofreading, catering
- Create reports and presentations for meetings to stay prepared for the week
- Plan yearly appraisals, routine check-ins, and team meetings
- Work closely with other EAs to align priorities and stay informed of upcoming events
- Organise conferences and events
Experience
- Prior PA / EA experience supporting Board Directors or C-Suite Executives required.
- Ability to use own initiative
- Maintains professionalism and composure in high-pressure situations, communicates effectively with various internal and external stakeholders
- Possesses strong organisational skills and works well within a team
- Proactive and resilient, able to adapt quickly to last-minute diary changes; flexible, persistent, and focused, with logical thinking and problem-solving skills
- Detail-oriented and highly organised. Always keep information strictly confidential
- Able to organise workloads, work effectively in high-pressure situations, and meet strict deadlines
- Building and sustaining strong connections with executive assistants and other colleagues
- Skilled in MS Office and Teams
Behaviours
- Recognised as a client focused, positive collaborator who shares knowledge freely and offers support to their peers and seniors. Recognised as a team player with a strong willingness to learn.
- Demonstrates a positive and proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results.
Hours of work: 9am – 5.30pm
Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy
Only candidates who are short listed will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.
